May 22, 2022

Take Control of Your Compliance Training Process

Article

Ensuring Proper Organizational Conduct Through Compliance Training

Compliance training for employees has an essential role in educating employees about the organizational code of conduct and ensuring they understand how to operate according to industry regulations. This article provides a few helpful tips to creating and facilitating an effective compliance training process for modern organizations.

The Consequences of Non-Compliance

Many organizations face constantly changing and complex regulations as well as legal boundaries. The dynamics in these regulation-bound environments entail that specific standards and requirements must be adhered to, for which reason it’s essential that organizations make effective compliance training an integral part of corporate culture.

On top of this, the measurement and maintenance of this compliance training from the administrators’ side is vitally important. Tracking compliance training is not only crucial internal knowledge, but a requirement from outside entities, as companies are often audited by external organizations to ensure that they meet industry standards and are compliant with the associated regulations.

For example, the US Department of Health and Human Services (HHS) is stringent about enforcing HIPPA Privacy and Security Rules. Failure to comply can result in civil and criminal penalties,  including up to $50,000 in fines  or more. Similarly in Europe, non-compliance with General Data Protection Regulation (GDPR) can lead to significant fines and loss of valuable business productivity and company trust.

Here are a few ways to implement a corporate training process for employees to help prevent unwanted fines and make administration of training more effective and streamlined:

Track Your Progress and Increase Completion Rates

Tracking employee progress is essential. Metrics used to monitor training results help demonstrate improvements once it has been completed. With the right learning management system (LMS), you can lessen the administrative burden through notifications about non-compliant users, as well as automatically notifying all employees about refresher training and more. This frees up more time for trainers, allowing them to focus on coordinating with managers on more strategic learning.

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Share your Success

As an administrator the next vital step after tracking learners is the ability to easily create reports showing current training and completion rates. This will allow you to show proof of compliance by summarizing progress or completion to management, and organizations like the HHS. In addition, being able to archive tests, test results and compliance acknowledgements is crucial to support audits.

Stick To a Familiar Environment

Is your organization already using Office 365 or SharePoint? Why not integrate a system that fits right into that familiar environment? Select technology that will scale to support future solutions without having to introduce new systems or make additional investments.

This will not only lessen th time for employees to become comfortable with the new software, but also increase the ROI of your environment by boosting overall user adoption.

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Find Your Way Around

This might seem like a no brainer, but not all systems are as easy to use as explained on vendor websites. Make sure to get a demonstration with a free test run of the system to ensure it fits your needs and truly eases your process. LMS ease-of-use can really take your safety and compliance training to the next level. It enables the true experts in your company – the front-line managers and SMEs – to help build and deliver training as creating a learning module, the building blocks of a course, is so easy to do.

Tie In Competencies and Job Development

Your learners will be more motivated to get training done if they feel like they are directly benefiting from the time they are investing. Besides required training, throw in some optional courses that will allow them to develop the skills needed to be successful in their line of work.

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Facilitating Effective Compliance Training Among Employees

Compliance training is about creating long-term knowledge which facilitates long-lasting behavioral change in employees. As to whether it’s beneficial for organizations to optimize and streamline their procedures, and consequently facilitate compliance training among employees, the answer seems clear. Besides adhering to rules and regulations, effective compliance training among employees leads to a healthy and secure organization with proper governance – all of which is something many organizations strive to achieve in their business endeavors.

A rewarding approach to facilitating this is to secure effectiveness in compliance training efforts by means of a cloud-based learning management platform. Apart from establishing consistency and growing the skills and careers of the employees, the personnel handling the organization’s compliance training will also find their everyday courses of action to be less time-consuming and complex as control over training increases, and thereby, offering a more rewarding and productive structure for their organization.